Editorial
by Barbara Benedetti Newton, February, 2010

It’s a sunny February day and I can hear the garden calling me. But, that call is just one among many - I also hear the laundry, the papers waiting tax preparation, a dusty house. You may notice that I did not mention my easel calling me. Days can go by and I don’t hear a peep out of it though I’m often thinking, “I should be painting.”
Thinking that I should be painting and wanting to be painting isn’t the same thing. For me, creating art can’t be forced. And why should I be painting instead of doing something/anything else? In this economy, it isn’t because I need to replace work that is flying off the walls of my galleries. Sometimes I am just as happy weed-eating or digging in the dirt as I am in the studio. So throughout the year, I take breaks from painting and don’t feel guilty.
However, if I’m going to continue to exhibit my work, a time will come when I need new paintings. After a few weeks of not painting, I am anxious to get back to the easel because by then, I would rather be painting than anything else. This process of painting for a few weeks then doing other things for a few weeks works well for me and I complete quite a few paintings in a short amount of time. I think they are better paintings than they would be if I tried to paint through the times when I’d rather be doing something else.
In the weeks that I’m not painting, I work on the “business of art.” When the prospectus for a show arrives in my email or US mail box, I don’t want to be caught off-guard and have to scramble to see what work I have available. I have a good system for keeping track of show entries that I recently organized for the coming year. I thought it might be helpful to you to hear about my method, especially if you don’t already have a great system of your own.
I’ll start with the end result and work backward to explain how it works. I have a 3-ring binder labeled “Call for Entries” that is divided into six sections.
1. 2010 Show List
2. Shows to Enter
3. Pending Notification
4. Upcoming Shows
5. Shows in Progress
6. 2010 Shows Complete
Section 1 - 2010 Show List
The first page is a show list sheet. It has columns labeled “Show Name,” “Entry Date,” “Notification Date,” “Deliver Date,” and Pick Up Date.” When I receive a call-for-entries notice for a show that I hope to enter, I write information in the corresponding columns on the show list sheet. The final column is labeled “Art Title” and is filled in at the time I am entering the show depending upon which paintings I have available.

Section 2 - Shows to Enter
After I fill in the Show List sheet, I print a paper copy of the call-for-entries or prospectus and stick a post-it on the edge. On this tab I write the deadline date for entry.

Section 3 - Pending Notification
When I have submitted my entry to the show online or by US mail, I move the completed prospectus/entry form, or a printout of the online entry, to the Pending Notification section. I also keep a copy of the entry fee check or PayPal receipt attached here. On the tab, I write the date the show will send notification of acceptance.

Section 4 – Upcoming Shows
If my work has been accepted into a show (yeah!) I move the paperwork to the Upcoming Show section, change the note tab to show the delivery of art date and file in order of delivery date. I also write the delivery date on my Studio calendar. It would be sad to be accepted and then forget to deliver the art!

Section 5 – Shows in Progress
After the art has been delivered, all corresponding paperwork is moved to the Shows in Progress section and the note tab is changed to read the pick-up art date. Again, this date is noted on my Studio calendar.

Section 6 – Shows Complete
When the show is over, the paperwork moves to a final section at the back of the binder. At the end of the year, all paperwork goes into a manila envelope along with show brochures and any awards I may have received. This makes a complete packet of information to update my resume, website, etc.
If you decide to try my system, I hope it works as well for you as it has for me.

